Location: Addis Ababa, Ethiopia
Deadline: April 23, 2025, 01:59 AM
Job Description
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the ES/NFI Cluster Information Management Officer, the Project Assistant (IM-ES/NFI Cluster) will support the ES/NFI Cluster in the timely and efficient provision of required information management services. Timely and accurate information is integral to the successful coordination of humanitarian action. For information to support analysis for operational and strategic decision-making, shared standards and common approaches are required to facilitate the delivery and monitoring of assistance within and across Clusters and to undertake gap analysis in determining priorities.
Responsibilities
- Assist in collecting, entering, and organizing Shelter and NFI-related data from partners.
- Supported maintaining and updating contact lists, mailing lists, and cluster document repositories.
- Provide administrative and logistical support for IM training sessions and coordination meetings.
- Assist in formatting and preparing periodic updates, maps, and infographics developed by the Information Management Officer.
- Support in monitoring partner reporting and sending reminders to ensure timely submissions.
- Help compile partner inputs for the cluster monthly dashboards and reports.
- Liaise with regional focal points to collect and organize field data and feedback.
- Support in updating content on shared platforms (e.g., Google Drive, Dropbox).
- Assist in preparing documentation for meetings, taking notes, and organizing follow-up actions.
- Format and lay out documents, reports, and presentations to ensure clarity, consistency, and adherence to cluster or IOM branding guidelines
- Perform other duties as may be assigned.
Qualifications
Required Qualifications and Experience
EDUCATION
- University degree in information technology, Demography, Statistics, and Social Sciences with two years of relevant experience, or[NV1]
- School diploma with four years of relevant experience.
EXPERIENCE
- . Previous experience in the Shelter Cluster would be an asset.
SKILLS
- Knowledge of Cluster mechanisms, UN coordination systems and Humanitarian Reform process.
- Knowledge and experience of shelter-related programs with understanding on natural disaster and conflict-related emergencies and contexts.
- Knowledge of different data collection methodologies. Proven skills in analyzing statistical information. Ability to formulate IM-related technical requirements and Operating Procedures. Ability to translate planning specifications into technical briefs for data capture and analysis and vice versa.
Languages
- Fluency in English and Amharic
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.